• This policy provides guidance for reporting serious concerns about any aspect of the work of the Community Association of Poundbury (CAoP).

• This policy applies to all Directors, volunteers, CAoP members, and others involved with the organisation.

• The CAoP is committed to:

- Operating in an ethical and accountable manner
- Encouraging open communication
- Protecting individuals who report wrongdoing in good faith

• Concerns that may be raised under this policy include:

- Criminal activity
- Failure to comply with legal obligations
- Dangers to health and safety
- Financial malpractice
- Attempts to conceal any of the above

• Concerns should be raised with the Chair of the CAoP

• If the concern involves the Chair, it should be raised with the Vice Chair or Secretary

• The CAoP will treat all concerns raised confidentially

• It will make every effort to protect the identity of individuals who raise concerns

• All concerns raised will be investigated promptly and fairly

• The individual raising the concern will be kept informed of the progress and outcome of the investigation

• If complaint is determined to be valid, the person involved will be asked to make amends and/or, if necessary, leave the association

• If the person involved refuses to do so, then the procedure for removing the person’s membership should be implemented

• The CAoP will not tolerate any harassment or victimisation of individuals who raise concerns in good faith

• This policy will be reviewed biannually and updated as necessary

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• Contacts: Chair: chair@lovepoundbury.org
  Vice Chair: vicechair@lovepoundbury.org)
  Secretary: secretary@lovepoundbury.org

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• Approved by the CAoP Directors: 27.03.2025

• Last updated: 27.03.2025